The smooth running of the APEC summit which brought 21 world leaders to Sydney in September was in no small part thanks to systems developed by Brisbane’s Amlink Technologies.

With experience gained by events such as the Sydney Olympics and tournaments such as Rugby World Cup, a sophisticated transport management plan enabled the successful execution of some 4,000 individual transport requirements during Leaders Week alone.

Amlink Technologies was contracted to the APEC 2007 Taskforce to provide a Delegate Information System (DIS), which started as a basic delegate database to provide key information (Arrival & Departures, Accommodation, Meeting Attendance, Demographic and Contact Information).

This expanded rapidly as the various Taskforce areas used the DIS and realised its further potential.

Ultimately, Amlink provided a custom built Web Portal that gave the entire Taskforce access to delegate information via a series of smart searching and reporting screens.

“It was imperative that this web application be fast, flexible and easily accessible and it had the major advantage of being extremely user friendly to the point where it required little or no training to use,” says Trevor Gardiner, CEO, Amlink Technologies.

“The Transport Module we developed in partnership with the APEC Taskforce also included the capability to manage the motorcade requirements, the driver crews and the baggage logistics for each vehicle in the fleet.”

To compile the daily run sheets for dignitaries, the Liaison Officers used the web based Run Sheet Tool. “This tool had the added benefit of the Liaison Officers being able to watch – in real time – to see if their transport requests, being processed in the Transport Module in another Taskforce area, could be confirmed or not,” Mr Gardiner said.

Amlink also customised its Accreditation Module used at this year’s Rugby World Cup in France for APEC 2007, as a strategic part of the Accreditation and Security Access Control System (ASACS) for APEC.

The development of a sophisticated registration portal, powered by eventsPro and eventsInteractive, captured data from delegates, media, workforce, security personnel and volunteers and then the data was validated via a secure Verification Zone and fed into the eventsPro Accreditation Module.

After rigorous security checks, privileges were assigned from a Privilege Matrix, and, finally the accreditation passes were printed.

eventsPro along with its Accreditation and Transport Modules, and customized portals, were battle-tested at this large scale, high profile event and proved to be a very powerful engine with total flexibility.

“And, the Amlink team showed again that they have the experience and know-how to deliver, in tight deadlines, whilst still working on other major global events and servicing its clients 24/7,” Mr Gardiner said.